Town of Hampden
Special Meeting of
Parks & Recreation Commission
7:00PM at the Hampden Town Hall
September 23, 2004
Approved: October 14, 2004
Attendance: Board members present were Chris McDonald, Larry Forrest and Tina Albano. Also present were Jay Fenlason and Sue Gorman.
Bills: Signed and submitted
Minutes: The minutes from the September 14, 2004 meeting were reviewed and approved with revisions. Tina made a motion to accept the minutes. Larry seconded. All were in favor.
Director’s Report: Jay gave an update on the following:
The 2004-05 Basketball registration form was reviewed and approved.
The Patriots bus trip has only two tickets left and should be sold out this coming week.
We are waiting on the packet of information for the Blandford Learn to Ski program.
The Fit Kidz program has had many calls. The start date has been extended to allow for more registrations.
The soccer goals are in. Jay is to get help setting them up.
The movie night will be held on Sept. 25,2004. The movie will be Star Wars. RAH will run this movie.
The Yoga program will be set up for mid January.
The 1st aid and CPR for new and refresher classes will be set up for November.
Soccer Coordinator: Chris read a letter forwarded from the Walulak’s with some suggestions for the soccer program.
1.) To implement a “no refund” policy once the roster was set, unless this involved a “cut” situation, was suggested.
2.) Changes to the roster after the initial turn in date is to be handled by The Park and Rec office.
3.) Evaluations for all players from first grade and up
4.) Offer a Rec league alternative after 2nd grade. Jay will get more information on this.
Tina made a motion to table this until the next meeting. Larry seconded. All in favor
Soccer Fields: Jay checked with Mike Messier and Duane Mosier on the mowing schedule for the soccer fields. Wednesday and Thursday would be the optimal days however the mowing gets backed up with the weather. They cannot guarantee a set day for mowing. Jay obtained three estimates from outside services ranging from $315.00-325.00 for weekly mowing. This may be an option for the spring depending on field conditions so they would be playable. Chris also expressed that there should be more volunteers to help line the fields. Perhaps someone may need to be hired for this job. The soccer goals also need nets.
Meeting Nights: Chris would like to see a change in the meeting night and asked Jay to e-mail all board members to find out what is convenient for all of them so this could be voted on for the next meeting.
Fall Festival: All seems to be under control. Jay is meeting with Noel, Glennice and Laurie Houle Isham at TWB to discuss last minute details. Jay will e-mail all board members to get a schedule of times they are available to work.
Park Renovations: Tina presented a quote for sandblasting the bathhouse and painting the walls with four coats of paint. The cost would be $1,700.00. The Rauscher Family would like to see a total renovation with new sinks, toilets, counters and rubber flooring. They will cover the cost to do this work. Jay is to check with Dana on the disposal of old sinks and toilets. Larry made a motion to accept the renovations to the bathhouse. Tina seconded. All in favor
Larry made a motion to adjourn at 8:52 P.M. Tina seconded. All in favor and so voted.
Next meeting is scheduled for October 14, 2004 at 7:00 P.M.