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Town of Hampden

Regular Meeting of Parks & Recreation Commission
7:00PM at the Hampden Town Hall
May 13, 2004

Approved: May 27, 2004

Attendance: Board members present: Chris McDonald, Glennice Flynn, Michael D’Agostino and Larry Forrest. Also present were Jay Fenlason and Susan Gorman.

Bills: Reviewed and paid.

Minutes: Minutes were approved for the April 22, 2004 meeting. Glennice made a motion to accept the minutes. Michael seconded. All in favor.

Director’s Report:

Memorial Park-Dana repaired the tractor at the park for a minimal amount and it has been working fine. The fields are being maintained. The sod that was put down seems to be taking well.

TWB-The fields have been mowed regularly. Chris and Larry are going to attempt to repair the modified soccer goal that is broken. If it is repairable, this goal can be used as a practice goal.

Sports-The spring soccer program is going well and is already ˝ over. Forms for fall soccer registration have been distributed. Coaches have been given forms as well as GM to hand out for the kindergarten registration.

Advantage Athletic has provided a quote for backpacks, warm-up suits and hooded sweatshirts. The board would like to see prices for individual pieces of the warm-up suit, samples of these item and color choices to see if the shade could match the new soccer uniforms. These items would be nice for all the sport programs.

Summer Activities: Interviews are almost completed for the staff. It was proposed that the program run with 8 counselors (down from 12 in 2003) plus one “fill-in” to cover for vacation weeks and 10 CIT’s. The staff will be hired soon and trained within the next month.

Movie Night-The Police Department would like to sponsor a movie night and are planning to incorporate it with the baseball jamboree on June 12, 2004. The movie to be shown is yet to be determined.

Softball: Chris suggested that a pick up softball program would be nice to offer. This could possibly be a coed program depending on the interest. Rick Green suggested having a game on June 19 at 3:00 P.M. during the coach’s appreciation cookout at Memorial Park. At this point they can advertise for future games. Offering a raffle for the coaches was also suggested if items could be donated.

Budget: The Advisory Board has recommended full restoration to the directors position and has proposed additional cuts in the line items .A motion was made to place $500.00 in the 30.1 Salary Account and $3,65000 in 30.2 Operating Expenses. Larry made a motion to accept, seconded by Glennice. All in favor and so voted.

Surcharges were suggested on all sign-ups for the future for administrative costs. Glennice suggested that a flat fee be tacked on across the board. This will be tabled until the next meeting to await the outcome at the Town meeting on May 17,2004.

New Business:

Old Business:

Jay is to check with the Conservation Committee as to the status of paperwork completed for pool/brook dilemma. This had been completed several months back. New forms may have to be completed.

The meeting was adjourned at 8:45P.M. Glennice made the motion to adjourn, seconded by Larry. All in favor 

Next meeting: May 27, 2004 at 7:00 P.M.