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Town of Hampden

Regular Meeting of Parks & Recreation Commission
7:00PM at the Hampden Town Hall
February 26, 2004

Approved: March 11, 2004

Attendance: Board members: Chris McDonald, Michael D’Agostino and Glennice Flynn.

Also present were Jay Fenlason and Sue Gorman.

Bills: Reviewed and paid.

Minutes: Glennice made a motion to accept the minutes from February 12. Michael seconded. Unanimous.

Director’s Report:

-Jay recommended renewing the contract with Prospect Lawncare in order to maintain the soccer fields. Glennice made a motion to accept the contract from Prospect Lawncare. Michael seconded. Unanimous.

-Soccer City has requested to run a camp from June 21-June 25. In the past they have run evaluations in return for running the summer camp. This year there was some dissatisfaction with evaluations and the possibility of investigating other evaluators for the future. This year there will be a $200.00 charge for the use of the facilities. This fee could be waived if they run evaluations once again.

-A second ski trip is scheduled for March 7, 2004 to Berkshire East.

-The Red Sox trips vs. Toronto and New York have been advertised and are both selling well.

-The Facility Usage Forms were updated and reviewed. Glennice made a motion to accept the revised forms. Michael seconded. Unanimous

-Several requests were made from parents to have their children play up on different teams. All requests were denied. The board has established certain criteria that need to be followed in order for a child to play up. This would involve only if the numbers are needed to complete team rosters. Glennice made a motion to deny the requests based on policies and safety issues. Michael seconded. Unanimous

-The soccer uniform bids were discussed. Michael made a motion to accept the low bid from Advantage Athletic. Glennice seconded. Unanimous

-The coach evaluation form was reviewed. Michael made a motion to accept the Coach Evaluation form. Glennice seconded. Unanimous.

Code of Conducts: Tabled until the next meeting

Mission Statement: Tabled until the next meeting

Soccer Field Set-Up, Fees: Tabled until the next meeting

Next meeting: March 11, 2004 at 7:00P.M.

Michael made a motion to adjourn the meeting. Glennice seconded. Unanimous

Meeting adjourned at 8:02 P.M.