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Town of Hampden

Regular Meeting of Parks & Recreation Commission
7:00PM at the Hampden Town Hall
February 12, 2004

Approved: February 26, 2004

Attendance: Board members: Chris McDonald, Larry Forrest, Michael D’Agostino, Glennice Flynn and Tina Albano.

Also present were Jay Fenlason, Sue Gorman and Rick Green.

Bills: Reviewed and paid.

Minutes: Glennice made a motion to accept the minutes from the January 22, 2004 meeting. Michael seconded. Unanimous.

RAH Update:

- Rick Green discussed the information he received for the gym floor at TWB from a flooring representative. He will continue to obtain more information as to the best possible type of flooring to be installed. There is a question as to whether the existing tiles contain asbestos. Rick will keep the board updated.

-The RAH Board voted to authorize up to $4,500.00 towards the purchase of new soccer uniforms.

-The food booth at TWB seems to be working out better with a few minor problems. The discussion of a permanent booth in the form of a shed or trailer would be much more convenient and perhaps be easier to supply and staff. This could be a possibility at another time.

Director’s Report:

-The board needs to authorize in the budget for Leap Year, for the extra day that was neglected.

-TWB: The shot clock is in the process of being repaired. Also Joe Dilk from Ct. Valley Artesian Well checked on the broken pipe. It had frozen and burst and will need to be repaired in the spring. The cost for the repair is $447.00.

-Rental facility forms are being updated and will be completed for review at the next meeting.

-A letter from a parent requesting that their child play up on another team was read and discussed. Should this child be evaluated and possibly be placed on an older team. There was concern as to whether this child would be knowledgeable enough to handle the change from a safety stand point. If numbers for teams are not affected perhaps he can play. Making an exception may start a trend for the future. Glennice made a motion to disallow him to play up. There was no second.  Glennice made a motion to respond to the request from the parent to allow their child to play up. Tina seconded. Unanimous. Glennice made the motion to deny the request. Tina seconded. Glennice, Tina and Chris opposed. Michael and Larry abstained.

-The ski program at Berkshire East on February 7, 2004 was a huge success. A questionnaire was sent out to all of those who participated as to how to improve the program. There was some feedback that the trip was enjoyed and there is great interest in another trip. Weather permitting, a second trip is to be scheduled for March 13, 2004.

-Tickets have been ordered and obtained for two Boston Red Sox Trips to Fenway Park on May 21 and July 24, 2004. Ticket prices were discussed. The trips will be promoted immediately.

-Movie Night: Radio is planned for the next scheduled movie night on March20, 2004.

-Soccer Uniforms: The three bids were discussed on the soccer uniforms and it was decided that re-bids were necessary. The three bids needed to be more specific and just simply for 215 shirts, shorts and socks only. Jay will notify the three companies and request that the bids be returned for the next board meeting on February 26, 2004. Tina made a motion to discount the original bids and request a re-bid. Larry seconded. Michael, Tina, Chris and Larry agreed. Glennice opposed.

Budget:  The budget was recalculated with the figures supplied by the Selectmen’s office. Jay will submit.

Coaches Code of Conduct: The printout for the Coaches Code of Conduct was reviewed and revised.

Coach Evaluations: The evaluation form is to be rewritten for review at the next meeting.

Newsletter: Jay is to e-mail all of the sports coordinators to send information in approximately 150-200 words about their sport for submittal into the newsletter. They will be requested to submit this information for the next meeting.

Gym Schedule: Larry would like to see more equitable gym time in the future. He felt that a rotation system would be fair. The board felt the existing schedule works the best with gym time at a shortage and any open slots would be filled on a first come first served basis.

Old Business:

-Glennice updated the board on the recent complications at GM school with the failure of the well. Without the well, the addition will not be open. More testing needs to be done and more information is to follow.

New Business:

-Larry spoke to Lou from Pioneer Valley Soccer in regards to scheduling for soccer games. Lou will not accommodate specific dates and will put all of the teams into the computer pay for field usage. Michael made a motion to respond to Larry’s request for usage of the Hampden fields as scheduled per PV scheduling. Glennice seconded. Chris and Michael voted to accept the request. Glennice opposed. Tina was not present for the vote.  Larry abstained.

Next meeting: February 26, 2004 at 7:00 P.M.

Michael made a request to adjourn, seconded by Larry. Unanimous.

The meeting was adjourned at 10:22P.M.