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Town of Hampden

Regular Meeting of Parks & Recreation Commission
7:00PM at the Hampden Town Hall
January 8, 2004

Approved: January 22, 2004

Board Members: Chris McDonald, Glennice Flynn, Larry Forrest, Tina Albano and Michael D’Agostino.

Also present Jay Fenlason, Susan Gorman. Rick Green arrived at 8:00P.M.

Bills: Bills were reviewed and paid.

Minutes: Glennice made a motion to accept the minutes from the December 23, 2003 meeting. Chris seconded, unanimous.

Director’s Report:

-Trips: A Red Sox vs. Yankees trip is planned. We should know next week if we are able to get the tickets.

A one day ski trip to Berkshire East is planned for February 7, 2004 from 4-10:00 P.M. The paperwork for this trip will go out to the school for Tuesday 1/13/04.

-Baseball: John Flynn and Jay spoke about combining 7th and 8th grade with Wilbraham. Both towns are losing players. This may help to strengthen the teams and keep them together. There will be a letter going out with an explanation for the change. Sign ups will be January 27-February 13, 2004. Coaches will be combined from both towns. Wilbraham has Falcon uniforms. The MRHS varsity coach has offered his assistance.

-Basketball: The season is underway and all appears to be going well.

-Soccer: Rosters need to be in by February 12, 2004. The season will begin in April. The information went on the website today.

CPC:

Due to a lack of communication and proper information, it appears that we will have to wait until October to put the pool on the warrant. In the meantime a feasibility study needs to be completed.

Budget:

Chris spoke with Kathy Pessolano on how to present the budget. He will attend a meeting with the Advisory Board on January 26, 2004 at 6:45 P.M. to further discuss the budget. There was controversy with the board as to how the budget was presented in the past and how it should be submitted this year.

Purchasing Procedures:

Chris questioned purchasing techniques, wondering if we were shopping for the best possible prices. For larger purchases, three quotes are always necessary. Jay strives to locate the best price before a purchase. There are times when there is a quick need and time is crucial to have something ordered quickly. This may be the only exception.

RAH: Rick Green arrived at 8:00 to give updates from RAH.

-Trophy case: GM needs a trophy case. Should the small case from TWB be moved or another small case be purchased.

-Gym Floor at TWB: The floor is in very poor condition. This should be the town’s responsibility. Rick will pursue this with the school committee as well as the selectmen.

-Banners: Banners are being designed for TWB gym walls. Rick will check to see what needs to be put on the banners.

-Food booth: All went well for the first weekend with the food booth. A bucket, broom and mop are needed to help keep the gym clean.

Soccer Update:

There is a shortage of players on some of the teams and there was discussion as to the best approach to satisfy the teams and players. It is best to keep age appropriate together to avoid conflict. It would be a good idea to complete the policies before the spring to erase any controversy over teams.

Old Business:

-ATV Sign: Jay checked the sign at GM for wording for the signs to be posted prohibiting the use of motorized recreation vehicles at Memorial .Park. The proper verbiage is yet to be determined and upon so, submitted to the selectmen’s office for approval.

-Soccer Uniforms: Chris would like to ask RAH for the money to purchase new soccer uniforms. Before doing so, the board felt that PJ Cambo from Advantage Athletic needed to attend a meeting and show the various uniforms that may possibly be ordered. More information still needs to be obtained as well as two other quotes before any request can be made.

-Newsletter: A start up date for the newsletter may be by the end of March

-Park and Recreation Philosophies: Information needs to be gathered for the Park and Rec. Policies

-Misc: Chris handed out paperwork on coaching principles from Mass. Youth Soccer.

 

Next meeting: January 22, 2004 at 7:00 P.M.

Glennice made a motion to adjourn, Seconded by Tina, Unanimous.

Meeting adjourned 9:00 P.M.