Town of Hampden
Special Meeting of
Parks & Recreation Commission
7:00PM at the Hampden Town Hall
November 25, 2003
Approved: December 11, 2003
Attendance:
Board members: Chris McDonald, Tina Albano, Glennice Flynn and Michael D’Agostino. Also present: Jay Fenlason and Sue Gorman.
Minutes:
Michael made a motion to accept the minutes from the November 13, 2003 meeting. Tina seconded, Unanimous.
Bills:
All bills were reviewed and paid.
Director’s Report:
-Basketball:
Basketball evaluators: Jay requested to give out gift certificates to all of the basketball evaluators as a thank you for their time. All were in favor.
Basketball is underway. Equipment and schedules will be out soon. Evaluations are scheduled for Saturday, December 6, at TWB for Rec teams. Games will begin the following week.
Jay has a list for Referees and scorekeepers. Mike Clark will be opening and closing the gym.
-Soccer:
A modified pair of soccer goals, with four nets, will be ordered for approximately $1,200.00
There is a need for new soccer uniforms. Jay and Chris are getting estimates.
Chris attended a Coach Education Coordinators Meeting. For $50.00, teams receive new uniforms annually. East Longmeadow has a three year contract. Jay will investigate with Kelme to see if this could be beneficial. Perhaps starting with the older kids and working through the age levels would work if cost is a factor. Bring this up with RAH for assistance.
-TWB: Prospect Lawn care is to complete work on the field.
Pool:
Tina suggested putting together a strategy for the pool to present to the town meeting. What is the plan to proceed? Glennice felt information needed to be submitted for the Jan 12, 2004 warrant. Jay spoke with Gary Weiner who recommended speaking with Tighe and Bond. Glennice will contact Tighe and Bond to obtain figures for the cost to proceed.
Budget 2004:
Chris met with the selectmen. What will the request be for the January 4, 2004 meeting? This will be tabled until the next meeting.
Coaching issues:
Appreciation: Chris suggested a coach/assistant appreciation cookout in the spring to say thank you for all who have participated with coaching. This would be in lieu of t-shirts etc. Donations for raffle items would be obtained Present to RAH for assistance.
Selection: A handout was given out for coach selection. Chris is concerned with the director making the decision. Glennice felt that coach’s selection should be the responsibility of the director since the board hired for this position. Director’s judgment should be trusted. Changes need to be made on the coach selection form. Tina made a motion to put the director in charge of coach selection for a six month trial. Glennice seconded with Mike also in favor. Chris was opposed to this decision.
P & R Sport Philosophy: Chris handed out a form for the sport philosophy in town. Should a committee be established for this or should this form be followed? If no one signs up for the committee this form will be followed. This was tabled to the next meeting.
Medical Form:
This form needs to be updated. The basic form needs to have some modifications. Asthma, diabetes, bee stings, seizures and other known allergy needs to be on form. Included also would be a copy of the birth certificate.
Newsletter:
This was tabled for the next meeting for all to bring ideas for layout etc. Suggestions for February and September release, posting on the website, copies at the library and the Park and Rec office were recommended.
Movie Night: Chris will run the December 6th movie night, Pirates of the Caribbean.
New Business:
GM update: Glennice discussed funding for the gym-a new floor would be put in and six electronic basketball hoops.
Next meeting: December 11, 2003 at 7:00 P.M.
Tina made a motion to adjourn, Mike seconded, unanimous
Adjourned 9:53 P.M.