Town of Hampden
Regular Meeting of
Parks & Recreation Commission
7:00PM at the Hampden Town Hall
February 13, 2003
Approved: February 27, 2003
The meeting was called to order at 7:12 P. M. Board members in attendance were Chris McDonald, Tom Crogan and Kathleen Duquette. Others present were Jay Fenlason and Sue Gorman.
OLD BUSINESS:
Bills: Bills were reviewed and paid.
Minutes: The meeting minutes from December 23, 2002 and January 23, 2003 were approved. Tom made a motion to accept minutes; Chris seconded all in favor and so voted. The minutes from the January 9, 2003 meeting have not yet been approved. Tom would not approve and felt field usage needed to be cleaned up. Chris felt they were acceptable to be approved. Kathleen felt that this matter should have gone into executive session and that it is too late to change now. She would like copies of letters referred to in the minutes and to also see minor corrections under Facility Rental and Work assignments.
Policy Committee: Chris discussed five policies with the board that had been completed. They were The Mission Statement, Park and Recreation Director and Duties, Memorial Park, Purchasing Procedures and Rules and Regulations. Chris made a motion to accept these five policies; Tom seconded all in favor and so voted.
Trophy Case at TWB: Jay read a letter from Glennice pertaining to school beautification at TWB. The school would like the trophy case in the lobby moved. Jay is to check with Glennice as to whether or not she has spoken to Noel Pixley about this and could school maintenance move the case. This will be discussed further at the next meeting.
Pool Update: An interview with Jay about the pool went into the Wilbraham/Hampden Times. Articles will also be in The Reminder and The Scan tic Scribe next week explaining the situation with the pool.
CORI Update: Chief Doug Mellis was unable to assist with doing CORI checks for all of the coaches. Jay is going to assume this responsibility. Kathleen volunteered to help Jay. Chris suggested that the board fill out the forms for back up help if needed. Chris also suggested putting articles in the Reminder and The Times to notify the public that we now do CORI checks on all coaches and assistants.
Gym Keys: Glennice expressed her concern, through Jay, about possible problems with keys. This seems to be under control.
Trips: For the April school vacation week there will be a trip to The Boston Duck Tours. This trip will include a stop for lunch at Dick’s Last Resort and a possible stroll through Quincy Market. Other trips suggested were Cooperstown/Howe Caverns, Boston Red Sox, Beauty and The Beast-NYC, ski trip and Radio City Music Hall. The latter are to be further discussed.
OLD BUSINESS:
Irrigation System: Jay presented a bid from Connecticut Valley Artesian Well to install a booster pump for the watering system at TWB for the fields. Other companies have not returned calls. This is to be further discussed at the next meeting.
Injury Report Form: This form has been updated and reviewed. Chris made a motion to accept the new form; Tom seconded all in favor and so voted.
Baseball Field Work: Jay and John still getting information on this and will present at next meeting.
NEW BUSINESS:
Brownie Troop: The Brownie Troop would like to borrow the DVD player and popcorn machine. This has been allowed in the past and all felt this request was fine.
Green Meadows: There have been small problems that keep arising from parents not supervising their children. Someone is going to be hired to monitor the gym from 8:00 to 12:00 to prevent any problems in the future.
Bob Bigelow: This speaker speaks about youth sports. Jay is going to check with The Wilbraham Rec Dept. to see if they are interested in splitting the cost on this. This should be mandatory for coaches to attend.
The meeting was adjourned at 8:21 P.M.
The next meeting is February 27, 2003 at 7:00 P.M.
Minutes submitted by Sue Gorman