Town of Hampden
Regular Meeting of
Parks & Recreation Commission
7:00PM at the Hampden Town Hall
September 12, 2002
Approved: September 26, 2002
The meeting was called to order at 7:35P.M.
Board members in attendance were Jim Morris, Kathleen Duquette, Chris McDonald and Glennice Flynn.
Others present were Jay Fenlason, Susan Gorman, Rick Green and John Flynn.
Bills: Bills were reviewed and paid
Minutes: The meeting minutes from the August 8,2002 meeting were approved. Chris McDonald made a motion to accept the minutes. Glennice Flynn seconded, all in favor and so voted.
Soccer Field Work: There was a proposal presented for $4,200.00 to aerate, slice seed, and fill in the bad areas of the soccer fields. This work can be completed by the end of September/ first of October. The fields can be used immediately after the work is completed. Glennice Flynn made a motion to accept having the necessary work done on the soccer fields for the cost of $4,200.00. Chris McDonald seconded, all in favor and so voted.
Chris McDonald presented options for sprinkler systems to maintain the fields. Chris recommended The Rain Coach on a moveable cable. Glennice made a motion to purchase the system with a cap of $2,500.00. Chris seconded, all in favor and so voted.
Fall Festival: The location of the Fall Festival was changed to Thornton Burgess School to allow for more space and better parking. Chris McDonald made a motion to move the Fall Festival to Thorton Burgess Scholl. Glennice Flynn seconded, all in favor and so voted. The Park and Rec board is meeting at TWB on Wednesday 9/18/02 at 6:00P.M. to walk through and do a schematic.
Trips and Programs: The Martial Arts program began on 9/13/02 from 3:00 –4:00 at Thornton Burgess School. An American Red Cross Babysitters Training course is scheduled for mid October after school. A shopping trip to New York City is planned for late November.
Pool: A dye test is to be scheduled for the Park pool.
RAH Update: There has been interest in continuing the CYO basketball program. Other local facilities collect a $1.00 fee to attend games. The board felt that a collection container for the donation towards the floor at TWB would be more acceptable.
The Park and Recreation Constitution: This was last amended in 1991. This will be further discussed at the October 10,2002 meeting. Chris McDonald suggested covering one article at each meeting versus holding a special meeting to complete all at once.
CORI Checks: The institution of CORI (Criminal Offender Record Information) will be implemented through the Park and Rec. Dept.. This will pertain to all coaches and assistant coaches. This could begin as early as the start of the basketball season. All potential coaches need to be notified. Kathleen is going to check on criteria in handling paperwork/results.
Accident/incident Form: The accident/incident forms need to be updated. These are to be used for emergency medical attention by all the coaches. Health forms also need to be put on the registration sheets. A copy of birth certificates also need to be on record.
The next meeting is September 26,2002 at 7:30 P.M. in the Park and Recreation Office
The meeting was adjourned at 10:35P.M.