Town of Hampden
Regular Meeting of
Parks & Recreation Commission
7:00PM at the Hampden Town Hall
August 8, 2002
Approved: September 12, 2002
The meeting was called to order at 7:20P.M.
Board members in attendance were Chris McDonald, Glennice Flynn and Tom Crogan. Others present were Jay Fenlason and Susan Gorman.
C.A.R.E.S.
Andrea arrived to speak about the layout of the bricks for the recently installed playscape. They would like to change the original path due to the future construction at GM. Glennice suggested Andrea discuss this idea and receive approval from both Jeff at the school and Dana (regards to maintenance). All felt this would be fine as long as bricks did not stick out and were flush with the ground. Chris made a motion to allow change after Andrea obtained approval from both Jeff and Dana. Tom seconded. All voted in favor.
There is money in the bank for the next phase of the playground. Andrea hopes the quilt, to be raffled at the Fall Festival, will raise approximately $5000.00.
SOCCER FIELDS
The soccer fields at TWB need some attention. They need to be aerated, turned and seeded. Jay is to obtain 3 estimates. There also is a hole in the soccer field that needs to be filled and rolled. Jay will check with Dana to see if this is something they can take care of.
BOARD MEETINGS
Chris felt the schedule of the second and fourth Thursday of each month works well. It was agreed that for the fall the meeting times would change to 7:30.
POLICY BOARD UPDATE
Chris mentioned that 5 people attended the first meeting. Discussed at this meeting were the process and the policies that they plan to cover. The next meeting is scheduled for August 29th at 7:00 at this meeting they plan to discuss the mission statement and field usage.
FALL FESTIVAL
Glennice noted that they are still in need of someone to chair entertainment. She also suggested getting a rock wall for the Fall Festival because of the need to attract older kids. The cost would be about $700.00. Glennice will get more information for the next meeting. Also discussed was the possibility of rearranging the crafters and moving the kid’s games in closer.
ACTION PLAN REVIEW
Jay drafted a letter to the selectmen to let them know how the Park and Rec Office will handle future situations. He requested that the selectmen first notify the Park and Rec office with any requests and then copies will be forwarded to the board members. It was also brought up about who should be informed when situations arise with the pool and board members are on vacation. An emergency meeting should be called to discuss and keep board involved. All agreed to accept the letter to be presented to the selectmen subject to further review by the Park and Rec Board. Chris made a motion to give Jay the authority to make decisions pertaining to the Board when need be. Tom seconded with all in favor.
POOL and CAMP UPDATES
Due to lack of lifeguard staff with school sports beginning it was decided that the Park pool close by Sunday August 18,2002. Chris made a motion to close the pool early with a second by Tom. Glennice did not approve of this decision.
MOVIE NIGHT
Another movie night was suggested before school begins. This is Jay’s responsibility to run the movie nights. Nothing has been scheduled pending on the release of a new movie.
SKATEBOARD PARK
Nick Bisson sent a letter to thank the board for their time but to let them know that there was not enough interest to pursue the skateboard park.
FALL PROGRAMS
Jay is looking into the possibility of a martial arts program. Other possibilities are rollerblading and a chess club.
MISC:
Jay would like to order a time and date stamp to use as paperwork comes into the office. Chris made a motion to purchase this stamp with a second by Tom. All voted in favor.
The meeting minutes from the June 27,2002 meeting were reviewed and approved.
The next meeting is August 22, 2002 at 7:30P.M.
Meeting adjourned at 9:35P.M.
Respectfully submitted:
Sue Gorman, Clerk