Town of Hampden
Regular Meeting of Council on Aging Board
9:00AM at the Hampden Senior Center
Oct. 12, 2004
Approved: Nov. 16, 2004
In Attendance: Brian MacLeod, Becky Muldrew, Rita Vail, Pat Clark, Virginia Schneider, John Shay, Al Ouimet, Ruth Haley, Arlene Fisher
Absent: Shirley Gouvan
Guest: Bill Olmstead
Brian called the meeting to order at 8:35 am
The secretary’s report-reviewed and changes made:
Grant monies for Tedi’s outreach/advocacy work is corrected to read $8,418.
A notation is to be added to the approximated monies that we would incur when opening the senior center during its “off-hours”. An additional expense that needs to be appreciated is staffing salaries. If we provide a staff member to be present to open, staff and close the facility the operating expense would then be roughly $40/hour. This would increase the building usage expense to about $200/ half day and $400/ full day’
an addendum to the original notes were submitted(due to computer failure at the secretary’s house during the initial draftJ)
The minutes were accepted with the above changes noted.
The treasurer’s report was reviewed and accepted
Becky made a note that we need to be aware that the water testing here needed to be redone so the maintenance fees may be higher than anticipated.
Becky also apprised us that Janis’s grant money that were budgeted have not come in yet. We do anticipate them but we may run in “the red’ until their receipt
The Director’s report was reviewed and accepted:
The Library will be using our building for their Victorian Tea on November 7th. This is a fundraiser and they have let us know that they will contribute to the costs of utilizing the building.
Snow plowing bids are in and will be voted on by the Selectman on 10/19/04.
The flu clinic is on hold, due to a shortage of the vaccine.
The Brown Bag program is still being reviewed and will be reported on at the next meeting.
The Dining room chairs are soiled –Becky tried our upholstery cleaner without the anticipated success. She will check with the gentleman who does our carpet cleaning to see if he can do this and then ask the Friends of the Seniors if they can help with this expense.
The Selectman approved us going through with the lowest bidder for the automatic door.
Old Business:
The Selectman informed Becky that they will not warrant our appeal for clerical monies at the special town meeting as there are no possible funds available. Concern was expressed as to Doreen and Helena’s reactions to this. If changes in staffing occur we will address the situation at that time.
Becky will advertise the position for the opening on the Board, She will set-up interview times to be held during the November board meeting
It was noted that some individuals have questioned what the role of the COA is. It was felt that a short item in “the Scribe” that addressed our role, welcomed individuals to attend our meetings, as well as identified our need for a new member might be helpful. Brian agreed to do this.
There will be a note added to “The Scribe” stating that the programs listed within “The Scribe” are open to all in our community.
John Shay’s term on the Greater Senior Service Board of Directors is ending. He requested renomination and vowed”to work harder”. This was felt to be a marvelous idea, we appreciate his work in this realm.
The awning over our back door will instead be a small gable installed by Tim Redin. This will work to divert the ice and snow from the stoop during inclement weather.
The specs for the generator installation (cement slab/ shed/etc.) are still being looked at.
The meeting was ended at 9:35. Our next meeting will be Tuesday November 9, 2004.
Respectfully Submitted, Ruth Haley, Secretary