Town of Hampden
Regular Meeting of Council on Aging Board
9:00AM at the Hampden Senior Center
December 9, 2003
Approved: January 13, 2004
* Minutes accepted as corrected “Property and Grounds Committee” to “ Property and Grounds Team”
In attendance: Brian MacLeod, Shirley Gouvan, Virginia Schneider, Pat Clark, Al Ouimet, Arlene Fisher, Becky Muldrew, George Lavallee, John Shay
Guests: Bill Olmstead, Ruth Haley
Brian called the meeting to order at 8:40 AM.
Minutes of November 11, 2003 were accepted as written.
Treasurer’s Report was passed out and accepted as printed.
Director’s Report was accepted as submitted.
Ruth Haley was introduced as a potential new member of the Board to fill the vacancy left by Pam Courtney.
Old Business:
Arlene discussed the Property and Grounds Committee and will get estimates for the different tasks that need to be completed prior to presenting these ideas to the board. Arlene would like to have 12 new tables purchased for the craft room and open it up to anyone who would like to buy a table in memory of someone. Many COA Board members stated that they would like to purchase a table. Arlene will talk to Rita, as the money will go through the Friends.
Arlene would also like to obtain a quote to have the windows of the building professionally cleaned twice a year. The question of who will absorb the costs of these ideas is always a question on the table.
Brian discussed the letter to be sent out to advertisers in order to obtain donations for their articles to be in the Scribe. The letter will be ready to mail out in January. Money obtained from these donations will go to support the publication of the Scribe.
New Business:
Budget – Becky handed out a snap shot of the budget over the past year and what our current spending trends are. She is looking at putting in for additional clerical hours, as well as additional monies in utilities and building maintenance.
Bill suggested that a single warrant article be written and discussed on the town floor. This warrant article would be submitted for a lump sum amount of money to be used for building maintenance and many of the items on Arlene’s list due to the fact that it is looking like budgets will not be increased this year. This warrant would not specify a specific item to be purchased, but rather a blanket statement for the lump sum of money. Bill also mentioned that he feels the town should be taking over the maintenance of this building.
The budget needs to also include mention that this building will start to need additional monies in order to maintain what is currently here. Because the building has been so new, not a lot of repairs had to be done, however coming into the 3rd year, we will begin to see things that will need maintenance and upkeep.
Next Meeting will be held on January 13th.
Respectfully submitted for the Secretary,
Becky Muldrew, Director