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APPROVED 7/1/03 |
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TOWN OF HAMPDEN, MASSACHUSETTS |
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BOARD OF SELECTMEN/HEALTH |
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MINUTES |
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June 17, 2003 |
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Town House |
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7:00 P.M |
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625 Main Street |
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Roll Call: |
The meeting was called to order at 7:00 p.m. Board of Selectmen Duane Mosier, James D.
Smith, and Mark Barba were in attendance. |
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Old Business:
1.
Minutes from May 20, 2003 executive session for
approval
Mark Barba made a motion to accept the minutes as submitted. Jim Smith seconded, all in favor and so voted.
2. Minutes from May 31, 2003 for approval
Pg 1 change Special to Annual
Mark Barba made a motion to accept the minutes as corrected. Jim Smith seconded, all in favor and so voted.
3. Minutes from June 2, 2003 for approval
Mark Barba made a motion to accept the minutes as submitted. Jim Smith seconded, all in favor and so voted.
4. Minutes from June 3, 2003 for approval
Pg 2 Section 5: add follow up meeting 9/03
Pg 2 Section 7: change adequate with budget to best alternative for the cost.
Pg 3 Section 9: add due to a result of bylaw terms, as requested by HCC.
Mark Barba made a motion to accept the minutes as corrected. Jim Smith seconded, all in favor and so voted.
5. Minutes from June 3, 2003 executive session for approval
Tabled until July 1, 2003
6. Minutes from June 10, 2003 for approval
Pg 1 change special to annual
Pg 1 change 1 to 2
Mark Barba made a motion to accept the minutes as corrected. Jim Smith seconded, all in favor and so voted.
7. Minutes from June 10, 2003 executive session for approval
Pg 1 change special to annual
Mark Barba made a motion to accept the minutes as corrected. Jim Smith seconded, all in favor and so voted.
Appointments:
8. Dana Pixley
Dana reviewed his proposed draft for reducing his budget starting 7/1. He discussed the impact of decreases in several line items. Due to the fact that Public grounds monies have been eliminated Dana will be eliminating a summer worker and will be scaling down the roadside mowing. Jim Smith stated that he felt safety was the most important issue, and roadside mowing be given an increased priority. He feels that certain areas i.e. intersections should be maintained and other areas where there is less impact may be scaled back. Dana agreed and will work to resolve those issues. Dana also listed several other areas that can be eliminated or scaled back (transfer station mowing, school ground mowing, eliminate trash barrels in front of town house and in parks).
Discussion on Howlett Hill Road and correspondence from Dana regarding the abandonment of the road. Dana has spoken with the town of Monson (Monson owns 800 ft of road before the Stafford town line) Stafford and Monson are both considering abandoning the road. The town will explore the possibility of abandoning the road under Chapter 136 that would eliminate the maintenance of the road but it would still remain as town property and signs would then be posted at both of the road stating the road was abandoned. Information will be forwarded to Town Council for guidance.
The Board reviewed the most recent goals and objective with the Highway Superintendent and will follow up in July with a formal meeting.
Dana reviewed with the Board a recent letter he sent to the Board describing an incident that resulted in damage to the septic tank at the highway department. Dana has had the repaired the tank.
9. Chief Mellis
The Board reviewed the goals and objectives with the Chief and will follow up with a formal meeting in July.
Jim Smith had asked Chief Mellis for follow up on a 4 way stop sign at Wilbraham Road and Allen street, The Chief did some research and stated that an engineering study should be performed and data derived from Lower Pioneer Valley Planning Board would also be helpful in determining the need for a 4 way stop sign. The Chief feels that a 4 way stop sign may result in another safety hazard being created at Main and Somers.
Chief Mellis detailed what meetings he has attended regarding the Emergency Management. The Board will meet with Chief Mellis next month.
10. IBPO
The Board reviewed a letter received by the IBPO regarding biweekly payroll. The Board will send a letter to the IBPO inviting them the next meeting to discuss this issue.
11. Mr. Richard Jones
Mr. Jones attended the meeting to discuss a business on Commercial Drive and some zoning violations. The Board will refer the matter to the Building Inspector and follow up with Mr. Jones.
Mr. Jones also pointed out a violation of several unregistered cars at a residence. The Board will refer the matter to the Police Department.
New Business:
12. Keno License
The Board received a letter from the Mass Lottery Commission stating that the VFW has requested an application for a Keno permit. The Board has no further action and will send the Lottery Commission a letter stating the town has no objection to the permit.
13. COA letter
A letter was received from the COA requesting Shirley Gouvan be appointed to fill a vacancy on their Board. James Smith moved to appoint Shirley Gouvan as a member of the COA Board as requested by the COA. Mark Barba seconded. All in favor and so voted.
14. Affordable Housing and Comprehensive Permits
A letter was received from Dick Patullo regarding affordable housing and comprehensive permits. The Board will ask Mr. Patullo for direction and as the ZBA Chair what his recommendations would be.
15. Park and Recreation
The P&R had asked the Board for direction regarding the monies that the P&R collect for fees for several program and if this money can be deposited into the P&R revolving account to help offset the maintenance of the grounds. At present the monies are deposited into the general fund. The board checked with the accountant and he states this practice is fine and the Board of Selectmen has the authority to direct the use of funds by the Park and Recreation Department to the Revolving Account . The Board will write a letter to the P&R stating that this money can be deposited into the P&R revolving account.
16. IBPO letter
A letter was received from the IBPO regarding an editorial that was written in the Hampden Wilbraham Times. Jim Smith will respond to the IBPO.
17. South Road
A letter was received from the Conservation Commission regarding an illegal dumping. Mark Barba will follow up with Mike Gerrard, Chairman of the Conservation Commission.
18. Cell Tower RFP
Mark Barba has reviewed the previous Request for Proposal for a cell tower. There have been some inquiries from several companies wishing to submit a RFP. The Board will forward the information to Town Council asking him to draw up an RFP without a minimum fee.
19. FY 04 Planning
A notice is being drafted that will be sent to residents stating the town house and COA office hours as well as the Transfer Station. The Board will also draft a letter to all departments asking for their input as to what changes will occur in their department after 7/1 and a document will be complied and sent as a press release.
Other Business:
20. Budget Cuts
Jim Smith will submit a document stating what impact the budget cut will have on individual employees i.e. part time employees reverting to casual. This document will be distributed to all employees.
21. Uniform Allowance
Duane Mosier will speak with Chief Mellis regarding the manner in which he will secure receipts for the officer’s uniform allowance.
James Smith moved to enter into Executive Session for the purpose of discussing Highway Contracts and Police Contracts without a return to open session. Mark Barba seconded. Roll call vote Jim – yes, Duane – yes Mark – yes
Mark Barba moved, seconded by James Smith to adjourn the meeting. The motion was adopted unanimously (3-0). The meeting adjourned at 11:10 P.M.
Respectfully submitted:
________________________
Karen Desmarais
Administrative Assistant
Mark Barba moved, seconded by James Smith to adjourn the meeting. The motion was adopted unanimously (3-0). The meeting adjourned at 11:10 P.M.
Respectfully submitted:
________________________
Karen Desmarais
Administrative Assistant