APPROVED 2/18/03

 

 

 

TOWN OF HAMPDEN, MASSACHUSETTS

BOARD OF SELECTMEN/HEALTH

MINUTES

February 11, 2003

 

Town House

7:00 P.M

 

625 Main Street

Roll Call:

The meeting was called to order at 700 p.m.  Board of Selectmen James D. Smith, Duane Mosier, and Mark Barba were in attendance.

 

Old Business:

 

1.               Minutes from February 4, 2003 for approval

Pg. 2 Section 3: change 78 to 70

Pg. 2 Section 4: change was to ways

Pg. 2 Section 6: delete therefore and of; add up to

Pg. 2 Section 7: add reduction of    

Duane Mosier made a motion to accept the minutes as corrected.  Jim Smith seconded, all in favor and so voted.

 

2.               Office Space

Several employees and Department Heads met with the Board to discuss the anticipated office space move and when they can expect a decision on the anticipated move.  The Board stated that they intend to discuss the matter and will bring forward the information to the employees of the town house.  The Board decided to meet on Saturday morning 2/15/03 to review the office space and will then make a decision at the next meeting on 2/18/03 and advise the town house personnel.

 

3.               Town Accountant

Cliff Bombard met with the Board to discuss revolving accounts.  Cliff stated that all Revolving Accounts need to be renewed each year as warrant articles on the Annual Town Meeting.  In addition, these accounts need to be separate warrant articles for each department (i.e. COA, Library) not grouped together as a general revolving account for the Town   Cliff will work with the Board on wording for the articles. 

 

4.               Staff Meeting

The Board met with the Selectmen’s office staff to review ways to streamline office procedures and other ways for better communication between the staff and Board.

 

5.               Warrant Article

The Board reviewed the proposed warrant articles for the Annual Town Meeting and will wait to hear from Town Counsel and Town Moderator on their feedback.  Discussion on a proposed special permit for a Planned Unit Residential Development to be located on East Longmeadow Road in conformance with procedures specified in Hampden Zoning By-Laws Section 7.13 and Section 10.  The Annual Town Meeting warrant has been closed but the article could be placed on the Special Town Meeting if the individual brings forth the information prior to the closing date of 3/24. The Board will instruct the individual to speak with the Planning Board on steps to take.

 

6.               Special Town Meeting

Articles for Special Town Meeting that will be held on 4/28/03 need to be submitted to the Board of Selectmen’s office by 3/24/03.

 

7.               Personal Policy Handbook

A final draft was received from the Personal Policy Committee and reviewed by the Board.  Before implementation the Board will distribute copies to all Supervisors and Board Chairman and ask for their input in writing by 2/26/03. 

 

New Business:

 

8.               Town Counsel

The Board has scheduled a meeting with Town Counsel on 2/18 to review some outstanding issues as well as a few new ones. The Board will forward the items to David Martel this week.

 

9.                Fiscal Year 03 shortfall

The Board reviewed several ways to alleviate the current fiscal shortfall. They will review any further information at the upcoming meeting.    

10.            Executive Session:

Duane Mosier moved to enter into Executive Session for the purpose of discussing Dispatcher contracts without a return to open session. Mark Barba seconded.

Roll call vote:  James Smith – yes, Duane Mosier – yes, Mark Barba – yes.

 

Duane Mosier moved, seconded by Mark Barba to adjourn the meeting.  The motion was adopted unanimously (3-0).  The meeting adjourned at 11:20 P.M.

 

 

Respectfully submitted:

 

 

 

________________________

Karen Desmarais

Administrative Assistant