APPROVED 1/21/03

 

 

 

TOWN OF HAMPDEN, MASSACHUSETTS

BOARD OF SELECTMEN/HEALTH

MINUTES

January 14, 2003

 

Town House

7:00 P.M

 

625 Main Street

Roll Call:

The meeting was called to order at 7:00 p.m.  Board of Selectmen James D. Smith, Duane Mosier, and Mark Barba were in attendance.

Guests present:            Philip Knight and Ryan Mahoney - Boy Scout members, Sarah                                                   Kariglioano – Reminder, Connie Witt – Hampden Wilbraham Times

 

Old Business:

 

1.               Minutes from December 19, 2002 for approval

Pg 1 add: “additional clothing allowance monies should be added to the W-2”

Pg 1 add:  “was”

Duane Mosier made a motion to accept the minutes as corrected.  Mark Barba seconded, all in favor and so voted.

 

2.               Minutes from January 7, 2003 for approval

Pg 2 Section 2: spell out RFP

Pg 3 Section 8: add: “the Board feels that the town has no liability on this matter and has no further information”

Pg 3 Section 11: add: “board felt that the salaries for employees either matched or exceeded the current table”

Pg 4 Section 15: “add local aid payment figures”

Duane Mosier made a motion to accept the minutes as corrected.  Mark Barba seconded, all in favor and so voted.

 

3.               Follow up list

The Board reviewed items on the follow up list and determined the status of each item.  The Board members then added several new items to the list for follow-up.

4.               Office Space

At a prior Elected and Appointed Officials meeting the Board asked members for their input into office and meeting room space as 2 new office areas were available after repair work was completed to the floors.

The Board discussed and reviewed several proposals and will make a determination at the 1/21/03 meeting.

 

Appointments

 

5.               Linda Krawiec

Linda updated the Board on the status of the 125th Town Anniversary.  A subsequent meeting is scheduled for Feb 4th to finalize plans.

At this time the Board of Selectmen are attempting to draft a policy for usage of all town buildings.  The Board asked Linda for her input into any concerns her Society may have on the usage of Academy Hall by other organizations.  The Board will notify the Historical Society if they grant permission to an organization to hold an event at Academy Hall.  The Board will also look for the lease agreement between the Town and Historical Society for the rental of Academy Hall.

 

6.               Deena Balogh

Deena Balogh, representing the HLP, updated the Board on the upcoming clambake fundraiser scheduled to be held on June 21.  She had 3 concerns that she brought before the Board.  Trash and recycling the day of the event: The Board recommended she contact a private hauler and ask for a donation of services on the day.  The Board would provide a letter of support if needed.  Food Service Permit: Deena asked if the food service fee could be waived for the event.  Te Board stated that a policy is in place that such fees are charged for non-town events and committees wishing to apply for the one-day permit and.  Request to use the Melville room kitchen as back up for 6/20 and 6/21 to cook potatoes etc:  The Board stated that the HLP could reserve the Melville Room Kitchen as a back for the two days.

 

New Business:

 

7.               Budget

The Board reviewed the submissions for the FY04 budget.  The final budget submissions will be presented to the Advisory Committee later this month.

 

8.               Town Report and Cover

The Board had requested all town report articles be submitted in hard copy and disk form.  The committees that submitted reports without an accompanying disk will be asked to provide a disk, as the entire document needs to be on disk form for printing.  The Board discussed several ideas for a front cover for the report.

 

 

Other Business:

 

Mark Barba discussed the recent audit by the Dept of Labor and the Town’s obligations.

 

Storm Water Phase II meetings are under way and Duane Mosier commented on the progress to date.

 

Duane Mosier moved to enter into Executive Session for the purpose of discussing Police Chief, Highway and Dispatcher contracts without a return to open session. Mark Barba seconded.

Roll call vote:  James Smith – yes, Duane Mosier – yes, Mark Barba – yes.

 

Mark Barba moved, seconded by Duane Mosier to adjourn the meeting.  The motion was adopted unanimously (3-0).  The meeting adjourned at 12:00 AM.

 

 

Respectfully submitted:

 

 

 

________________________

Karen Desmarais

Administrative Assistant